Document Vault
Request documents from specific employees, set the required document type and deadline, then let employees securely upload their files from their own account. Managers can review each submission, check the uploaded files, and approve or reject them before they become verified records. Once approved, verified documents remain safely available in the employee’s document vault. Employees can view their verified documents whenever they need them, while authorized managers can securely access or download the files. Every document stays organized, controlled, and protected from unauthorized changes.
Document Management Overview
Request documents from specific employees, set the required document type and deadline, then let employees securely upload their files from their own account. Managers can review each submission, check the uploaded files, and approve or reject them before they become verified records. Once approved, verified documents remain safely available in the employee’s document vault.
Employees can view their verified documents whenever they need them, while authorized managers can securely access or download the files. Every document stays organized, controlled, and protected from unauthorized changes.
Verification Workflows & Expiry Reminders
HR admins can broadcast document collection requests to all active employees or specific departments with custom deadlines. Once uploaded, managers verify the authenticity of identity proofs, degree certificates, or previous experience letters before marking them as verified records.
For documents with expiration dates (such as work visas, passports, driving licenses, or certifications), the system sends automated email and push notifications 60, 30, and 7 days prior to expiry so renewals are handled well in advance.
AES-256 Encryption & Role Security
All uploaded files are encrypted at rest using AES-256 cloud encryption. Role-based permission scoping ensures sensitive files remain accessible strictly to authorized HR admins and department managers, maintaining compliance with data protection laws.